Job Description

Description

Job Title: ASSOCIATE DIRECTOR OF YOUTH DEVELOPMENT  

Status: Full time  

Hours: 40 hours/week, schedule varies according to season and program    

Y Job Grade 8, Salary; $44,450 annually

Reports to: Senior Director of Youth Development  

Probation: Subject to Montana 12 month statutory introductory (probationary) period 

POSITION SUMMARY:  The Associate Director of Youth Development is responsible for the organization and delivery of quality youth development programs, including Summer Day Camps, School's Out Day Camps, Teen Club Programming (Active 6, Leaders Club, etc.), and operations of the Climbing Wall at the Missoula YMCA. The associate director reports to the Senior Director of Youth Programs, and will work alongside the senior director to develop, review, and monitor budgets for their department. The associate director manages all aspects of their programs, including hiring, staff training, staff scheduling, curriculum, program innovation, transportation, and quality at all sites. The associate director develops and maintains community partnerships with outside organizations. The associate director should have a deep passion for youth, a high level of energy, strong management and organizational skills, and work well under pressure. Must be able to thrive in an environment with the unique challenges of a non-profit community service organization. 

FULL TIME BENEFITS: paid vacation; paid sick, holidays and bonus days; free family YMCA membership; health, dental and vision insurance available with employee contribution; retirement savings, and retirement contributions after two years. 

ESSENTIAL FUNCTIONS:  

• In preparation for summer: work cooperatively with “camp team” to create cohesive camp vision for quality programming & safety in all YMCA camps; plan curriculum for Day Camps, Curiosity Camps, Adventure Camps, and Teen Camps; collect and organize supplies & equipment; foster collaborative relationships with community partners; interview & hire camp staff; plan and implement camp training. 
• During summer months, serve as Camp Director for Day Camps, Curiosity Camps, Adventure Camps, and Teen Camps. Responsibilities include: the safety of all children in the YMCA’s care; scheduling and supervising camp counselors; preparing rosters, camp schedules, lesson plans, equipment, & supplies; transporting participants in YMCA vehicles; organizing camp events; monitoring camp billing; and communicating with participant families.
• Throughout the school year, plan and implement School’s Out Day Camp on no-school days. Responsibilities include: recruiting and scheduling staff; preparing camp curriculum; organizing supplies & equipment; proactively communicating with community partners; coordinating shared spaces with the YMCA management team; creating camp rosters; working alongside frontline staff in camps; transporting participants in YMCA vehicles; coordinating meals with the Food Program (ordering and record keeping); communicating with participant families.
• Plan and implement YMCA Teen Club programming. Responsibilities include: volunteer recruitment & training, tracking volunteer hours; preparing club curriculum; organizing supplies & equipment; coordinating shared spaces; creating club rosters; shopping for club supplies; working alongside volunteers & frontline staff in clubs; transporting participants in YMCA vehicles; communicating with participant families; innovating teen programming on an annual basis.
• Throughout the year, manage operations of the YMCA Climbing Wall. Responsibilities include: recruiting, training, & scheduling staff; covering shifts as needed; basic maintenance; safety audits; periodic inspections & maintaining records; purchasing supplies & equipment; coordinating rentals; creating program rosters & communicating with program participant families.
• Assist with the implementation of other YMCA youth programs including but not limited to: Active 6, After School, Family Fun Time, Midday Move, Parents’ Night Out, SPLASH, and Youth Sports.
• As a manager, support staff with: open communication; staff meetings; training opportunities; site checks; open office hours; shifts worked alongside frontline staff, and seasonal/annual performance reviews. Verify and submit bi-weekly time records to business office for payroll.
• With the Senior Director of Youth Programs: develop, review, and monitor annual Youth Development budget to meet fiscal objectives; work to achieve program enrollment goals; compile statistics and reports; and create draft budgets to determine new program feasibility.
• Work with Senior Director of Youth Programs & Marketing department to meet timely promotional and informational deadline. Has schedules completed and submitted by registration deadlines.
• With a forward-thinking lense, lead out in the organization: improving quality of programs, materials, and practices year after year and by building/maintaining community partnerships.
• Ensures quality & safety are always at the forefront of all youth programs. Leads by example and holds staff accountable to maintain YMCA quality and safety standards.
• Support the YMCA organization through participation in special events (Annual Support Campaign, Riverbank Run, etc.), and by championing the organization in the community.
• Perform other duties as assigned

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

• Ability to establish and maintain harmonious relationships with other staff members, leaders, volunteers, members, participants, parents and the general public
• Ability to maintain confidentiality, a high degree of tact and discretion is required
• Interpret and enforce all safety and health regulations
• Ability to respond to emergency situations
• Effective conflict resolution skills and an ability to exercise sound judgment and handle conflicts in a timely and professional manner
• Ability to speak concisely and effectively communicate needs
• Versatility, flexibility, and a ability to work enthusiastically within constantly changing priorities
• Ability to work within the Y core values of Caring, Honesty, Respect and Responsibility
• Ability to work with limited supervision 
• Ability to meet minimum requirements and perform functions of the position with or without reasonable accommodation
• Ability to communicate clearly to all children, families, members and company personnel 
• Ability to attend all trainings and meetings as required even if scheduled outside normal working or regularly scheduled hours. 
• Present a clean, well-groomed appearance
• Visual & auditory ability to respond to critical situations & physical ability to act in an emergency
• Ability to walk and stand for periods of time
• Frequently must be able to lift and carry supplies and equipment weighing up to 50 pounds, or up to 75 pounds with assistance
• Frequently requires bending, leaning, kneeling and walking

Requirements

Education/Certification:

• Required – Bachelor’s degree (B.A.) from a four-year college or university; or two or more years related experience and/or training; or equivalent combination of education and experience
• Required – must have current CPR or obtain within first 30 days of employment
• Required – Belay certified (or must obtain within first 90 days)
• Required – Valid driver’s license with insurable driver’s record – required to drive Y vehicles

Experience:

• Preferred - Two or more years in a leadership role in a youth serving organization or camp
• Required - Successful experience in supervising and managing others
• Required - Excellent organization and administrative skills

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