Job Description

Job Description

Job Description

Position Title: Front Office Administrative Secretary

Goal: To glorify God by faithfully supporting the mission of Tree of Life Christian Schools as a welcoming first point of contact for families.

Reporting Structure:

• Hired by: Superintendent
• Reports to: Principal
• Evaluation: Ongoing by the Principal
• Position Type: Non-exempt/Hourly

As ministers of the gospel of Jesus Christ, all Tree of Life employees are expected to exhibit the following qualities:

• Strong, evident personal relationship with Jesus Christ, demonstrating growth in spiritual maturity.
• Commitment to being a godly role model and maintaining a prayerful attitude.
• Dedicated spirit of service, commitment, flexibility, and enthusiasm.
• Positive, joyful attitude, sensitivity to others' needs, and a desire to support and encourage co-workers.
• Ability to listen and respond to wise counsel.
• Complete alignment with Tree of Life Christian Schools’ Statement of Faith.
• Active membership in a Bible-believing church with no significant differences from the Tree of Life Statement of Faith.

• Minimum educational requirement: Bachelor’s degree preferred, or equivalent experience
• Strong computer literacy, including proficiency with office software.
• Excellent verbal and written communication skills.
• Highly organized, with the ability to manage multiple tasks simultaneously.
• Disciplined time management skills.
• Demonstrated integrity in handling confidential information.
• Willingness to contribute to team efforts to achieve shared goals.
• Eagerness to learn new skills and information.
• Commitment to excellence in completing all assigned responsibilities.

• Guest Relations: Serve as the first point of contact for families and visitors, providing a welcoming and professional experience.
• Phone Communication: Answer phone calls in the front office, ensuring prompt and courteous assistance to all callers.

• Medical Emergency Cards: Oversee the completion and maintenance of Medical Emergency Cards for students in grades 6-12.
• Attendance Records: Maintain or assist with accurate student attendance records.
• Bus Coordination: Coordinate field trip bus needs for the Northridge Campus and manage administrative requirements for bus transportation with local public school districts.

• Nursing Assistance: Provide support with nursing duties when the nurse is absent.
• Lunch Duty: Serve in lunch duty as needed to support school operations.
• Collection of Forms and Funds: Collect money and permission forms for school activities and trips as necessary.
• Volunteer Management: Maintain the volunteer database through Protect My Ministry, if assigned.

• Permits and Documentation: Create job permits as needed for student employment.
• Additional Support: Assist in tasks as requested by the Principal, showing flexibility and willingness to serve where needed.

Performance for the Front Office Secretary will be evaluated based on the following criteria:

• Guest Relations Quality: Provides a welcoming and professional experience for all families and visitors, upholding Tree of Life’s commitment to positive community engagement.
• Accuracy and Timeliness: Ensures that tasks, including record maintenance and attendance tracking, are completed with accuracy and within specified deadlines.
• Confidentiality and Integrity: Upholds high standards of confidentiality and integrity when handling sensitive information about students and families.
• Technical Proficiency: Maintains proficiency in using office software and shows a willingness to learn new tools and processes as needed.
• Team Collaboration: Actively participates in team efforts, demonstrating flexibility and responsiveness to support school needs.
• Communication and Organizational Skills: Exhibits strong communication skills, both written and verbal, and maintains organized records.

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