Job Description

Job Description

Job Description

Salary: 50000-70000

Job Overview:

Quartexx Hockey Inc. is a full service hockey player agency, serving NHL & PWHL clients. We have multiple business lines that contribute to the well-being and development of our clients.

Reporting to the Controller of Quartexx, based out of Toronto (Etobicoke), the Office Manager has excellent communication, interpersonal and organizational skills and a willingness to learn. The Office Manager will be sitting at the front desk and will coordinate office operations for our gym facilities clients and employees. As such, this role is required to be in person 5 days a week.

Summary of Duties:

• Office coordination:
  • Welcoming clients into the gym facilities and providing excellent customer service
  • Collecting and sorting received mail
  • Maintain office supplies inventory and place orders when necessary
  • Coordinating booking office space for drop in employees
  • Communicating with clients in person, and agents and vendors via email and over phone
• Bookkeeping:
  • Assisting with bookkeeping duties, including but not limited to, the creation of invoices within Sage50 and AdobePro (PDF)
  • Responsible for the tracking of prepaid Air Canada corporate charter credits
• Administration:
  • Personal Expense management : Responsible for booking flights, hotels, and rental cars for our agents and appropriately allocating the expense to the correct agent
  • Assisting with the review of monthly expense reports, checking totals and reviewing for alignment with expense policies
  • Reviewing the client directory and reflecting updates in expense tagging
• Other ad-hoc duties and special projects where necessary

Requirements:

• Post-Secondary degree, diploma or certificate. A degree in an accounting related program is an asset.
• Experience working at the front desk or in a customer-facing role is preferred.
• Presents a warm, friendly, professional and discretionary manner when engaging with external clientele
• Excellent communication skills, both for verbal and written English
• Detailed oriented and highly organized, able to keep track of details and status of multiple invoices
• Computer skills including advanced proficiency in Excel and other common business technology tools (MS Office, Gmail, Google Drive, AdobePro)
• Additional consideration given to those who have competency regarding basic accounting transactions (DR/CR to increase/decrease assets/liabilities/revenues/expenses, interaction between the balance sheet and income statement)
• Strong clerical skills, including data entry
• Experience with Sage50 is an asset
• Bilingual, French and English, both spoken and written are an asset
• Legally able to work in Canada

Salary Range:

$50,000 - $70,000 dependant upon background and experience

This is a full-time in person permanent role of 35 hours per week from 8am to 4pm.

Location: Etobicoke, Ontario

We are currently hiring the Office Manager for an early July 2024 start date . While we appreciate all those who apply, only those candidates selected for interview will be contacted directly.

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