Job Description

Job Description

Job Description

Office Manager/Executive Administrative Assistant

Our Culture:

Eledon Pharmaceuticals is a growing clinical-stage biotech startup with locations in Boston, MA, and Irvine, CA. Our mission is "One Transplant for Life," working to enhance the longevity of transplanted organs and the quality of life for recipients. Our company culture is built on collaboration, transparency, and a shared passion for innovation in transplant medicine. We take pride in fostering an open and supportive environment where teamwork thrives, and every voice is valued.

As a small and agile team, we embrace a "build the plane while flying it" mentality, encouraging flexibility and creativity in solving challenges. Our commitment to our mission-to address unmet needs in transplantation-drives everything we do. At Eledon, we prioritize professional growth, with opportunities to wear multiple hats, contribute meaningfully, and grow alongside the company. Through regular team-building activities and a focus on integrating our bi-coastal teams, we maintain a strong sense of community and purpose. If you're looking for a dynamic, fast-paced environment where your work truly matters, Eledon is the place to make an impact.

Role Overview

We're on the lookout for an experienced and dynamic Office Manager /Executive Administrative Assistant who is ready to take on multiple responsibilities and thrive in fast-paced environments with poise. This role calls for someone with a strong sense of urgency and impeccable follow-through to support our leadership team and the Board of Directors. If you're excited to make a significant impact and grow your career, we want you on our team.

This position reports to the President and CSO. Location: Burlington, MA (Boston area).

This is a hybrid role requiring 1-2 days in the office. Preferably Thursday's and another day of your choice.

What You'll Do

As the Office Manager/Executive Administrative Assistant, you will:

• Coordinate and schedule Board of Directors meetings, subcommittees, and staff events, including managing meeting logistics and recording detailed minutes.
• Provide high-level administrative support/personal assistant support to Executives and Board of Directors, including some calendar management, travel arrangements, coordinating car services, etc.
• Oversee office operations in our Burlington, MA, location, liaising with building management.
• Manages confidential files, records, and documents including all Board materials
• Process expense reports for executive team including working with the finance team to upload receipts
• Assist with confidential projects and manage sensitive files and records with discretion.
• Organize office events such as holiday parties and visitor meetings.

What We're Looking For

• Bachelor's degree and at least 5 years of experience in office management, executive administrative roles, with 2+ years supporting Boards of Directors or senior leadership.
  • Previous biotech experience not required, however, must have worked in high growth/start up environments.
• Expertise in MS Office Suite (Word, Excel, PowerPoint).
• Exceptional organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Personality Traits That Will Make You Successful:

• Personable and approachable.
• Organized with a meticulous eye for detail.
• Nurturing yet confident, able to balance administrative and logistical tasks.
• Calm under pressure, capable of handling board-level demands with patience and professionalism.
• A collaborative team player who can also work independently and effectively "manage up."
• Commitment to fostering a diverse and inclusive work environment.

What We Offer

Eledon Pharmaceuticals provides a supportive workplace where your contributions drive meaningful change. Our competitive benefits package and inclusive culture make this an ideal environment for growth and collaboration.

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