Job Description

The Institute of Business Administration

Job Summary

We are seeking a proactive and organized Entry-Level Virtual Assistant to support our team with various administrative tasks. This role is ideal for someone who is detail-oriented, eager to learn, and has excellent communication skills. As a Virtual Assistant, you will be a key part of our team, helping to streamline our operations and provide valuable support in day-to-day tasks.

Key Responsibilities

• Administrative Support:
  • Assist with data entry, document management, and maintaining spreadsheets.
  • Schedule meetings, manage calendars, and organize appointments.
  • Prepare and edit correspondence, reports, and presentations.
• Communication & Coordination:
  • Respond to emails and handle client inquiries in a timely manner.
  • Coordinate with team members to ensure timely task completion.
  • Provide customer service support as needed.
• Research & Data Collection:
  • Conduct online research on various topics as requested.
  • Compile data and create summaries to support decision-making processes.
• Other Duties:
  • Manage social media accounts and update content regularly.
  • Support with basic bookkeeping tasks, such as expense tracking.

Qualifications & Experience

• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar).
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage time effectively in a remote work environment.
• Prior experience in an administrative or customer service role is preferred but not required.

Benefits

• Flexible Work Schedule: Ability to work from anywhere with a stable internet connection.
• Professional Development: Opportunities for growth and training in various administrative and technical skills.
• Paid Time Off: Generous vacation and sick leave policies.
• Wellness Program: Access to virtual wellness resources and programs.

Sector: Medical/Hospital

Role: Human Resources

Career level: Entry Level

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